Pre-Employment Microsoft Excel Tests
(Basic & Intermediate)

Hire candidates with solid Excel knowledge

Including Excel testing for employees among your pre-employment tests ensures that candidates not only have Excel skills, but it allows you to measure their proficiency with key capabilities of this complex and powerful application. The benefits of using an Excel proficiency test include:

  • Screening out unqualified candidates.
  • Ensuring candidate skills fit the job requirements.
  • Understanding strengths, weaknesses and knowledge gaps useful in planning ongoing training.
| Rated 4.9/5 stars on Capterra

Trusted by 2,000+ companies. Qualifying talent for 25+ years.

Select Quote Life logo
The Mobile Shop logo
Melon Certified Restoration logo
Real Manage logo
Wellbox logo
Optima Communication International logo

What is a pre-employment Excel skills test?

An Excel pre-employment test is an assessment given to job candidates to determine their current grasp of the spreadsheet software. When used during the hiring process, this test can help you narrow down your pool of candidates by weeding out applicants who don't have the software knowledge needed.

Why do employers test job candidates' Excel skills?

Accurately recording, manipulating and leveraging data is important in business. Bookkeepers, researchers, customer relationship managers, and more use spreadsheet software like Microsoft Excel every day. To ensure candidates have the Excel proficiency needed, consider adding an Excel test for job interviews. You can avoid these problems:

  • Employees not knowing how to use key Excel functions
  • Slow completion of tasks
  • Lack of productivity
  • Errors and omissions
What is a pre employment excel skills test?

Jobs that benefit from requiring an Excel test for employment

Jobs that benefit from an excel proficiency test.

By requiring an Excel skills test, you can ensure candidates you bring in have the spreadsheet knowledge needed for a particular role at your company. You can also create custom aptitude and skills tests that include questions tailored to the open position.

Occupational roles that might benefit from an Excel test for a job interview include:

  • Accountants
  • Bookkeepers
  • Financial analysts
  • Information clerks
  • Sales managers
  • Manufacturing engineers
  • Human resources associates
  • Technical writers
  • Software QA testers

We offer 2 Excel skills tests: Basic & Intermediate

Hire Success® offers assessments of Microsoft Excel proficiency in two difficulty levels: basic and intermediate. Both tests are multiple choice and have a time limit of 30 minutes to complete.

What does the basic Excel test for employees include?

Topics covered in the Basic Microsoft Excel Proficiency Test include:

  • Setting up, using and understanding formulas
  • Basic use of shortcuts and keystrokes
  • Absolute and relative references
  • Layout and printing options
  • Expected cell values
  • Operators within functions

Number of questions in basic test: 25

Test type: Skills test

Time limit: 30 minutes

Basic excel test for employment.
Intermediate excel test for employment.

What does the intermediate Excel test include?

Topics covered in the Intermediate Microsoft Excel Proficiency Test include:

  • Intermediate use of shortcuts and keystrokes
  • Pivot tables
  • References (circular, absolute, relative)
  • Expected cell values
  • Operators within functions

Number of questions in intermediate test: 28

Test type: Skills test

Time limit: 30 minutes

You will receive up to 3 separate reports:

Microsoft Excel Skills Summary Report

The Hire Success® Summary Report for every Excel skills text is broken down into sections.

  • High-level summary. Get information specific to the test taker, such as overall score, weighted score, number of questions correct, and duration.
  • Summary of statistics by cohort. Incorporating campaign, position, location and account, this section shows you how the applicant compares to other cohorts.
  • Distribution of people. A graph shows the distribution of people within the applicant's campaign.
  • Scores by category. Get a deeper understanding of each applicant's skill set by filtering and examining summary scores by category.
Excel skills summary report.
Excel skills detail report.

Microsoft Excel Skills Detail Report

The Detail Report for an Excel skills test shows you how the test taker answered each question:

  • Section 1 - Incorrectly answered questions
  • Section 2 - Correctly answered questions

Grouping the candidate's test answers not only provides you with an easy way to gauge mistakes but also an idea of their strengths and weaknesses. You may want to follow up on some concepts in an interview if the candidate advances in the hiring process.

Microsoft Excel Aptitude Audit Report

If you activate the cheating mitigation feature for your Excel skills test, you'll receive the Hire Success® Audit Report revealing:

  1. When the test taker selects answers within a question.
  2. When the test taker moves to the next question.
  3. If or when the test taker leaves/returns to the test.

The report also shows whether the test was automatically submitted because the candidate left the testing window for too long or ran out of time.

This feature doesn't just help you find out whether applicants know the test answers, but also uncovers how well they know them. With the Audit Report, you'll have added confidence in your hiring decisions.

Excel aptitude audit report.

Frequently Asked Questions

What do employers usually test for in Excel?

Tests vary by job type. A bookkeeper, auditor or financial analyst constructing models will need different skills from a list manager or business analyst. Basic Excel testing covers working knowledge topics like formatting, finding, sorting and converting data. Formatting and creating charts and reports are also commonly covered skills in an Excel test for hiring.

When in my recruitment process should I use the Excel test?

To avoid wasting time with subpar candidates, offer Excel testing for employees early in the process. You can even consider two levels. One quick online Excel test can screen out most candidates, and then a second in-depth Excel proficiency test and measure candidate mastery of detailed and job-specific skills.

How will I receive each job candidate's test results?

Each time you administer and submit an Excel pre-employment test, you'll receive two or possibly three reports. You'll receive instant results via email with your Hire Success® account. You can view, print, or share results securely from any connected device.

Can I customize the pre-employment Excel tests?

With the Custom Test Builder, you can use questions from a pre-designed Excel test in combination with any questions, creating an exam that's specific to any open position. You can also include questions in other areas such as Microsoft Word, accounting or finance.

Learn about the Hire Success® Custom Test Builder

How much does the Excel skills test cost?

Hire Success® offers a complete online hiring system that helps you improve your recruiting, interviewing and hiring process. The pricing model is based on factors specific to your company, industry, and team size, so the best way to get accurate pricing information is to contact the team for a tailored quote.

Request a customized quote from Hire Success®

Ready to take your hiring to the next level?

Take a free test run of our whole system — from Microsoft Excel to personality and integrity testing — and find out why thousands of companies have turned to Hire Success® to build stronger, more organized, and more consistent hiring systems.

Try It Free Request A Demo